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Vendor Agreement

updated 8 Nov. 2023

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  • Sales Tax

    • The vendor is responsible for paying all sales taxes associated with their sales.

  • Liability/Hold Harmless

    • The vendor will assume all risk and hold harmless KantCon, the Overland Park Convention Center, and all parties associated with KantCon including other vendors, and any agents thereof. The vendor assumes legal responsibility for claims, damages, and liabilities while using the Overland Park Convention Center’s facilities.

  • Illegal Items

    • The vendor agrees not to sell items of an illegal nature such as, but not limited to, bootleg/pirated products, age restricted items to minors, and other restricted products.

  • Hours and Staffing

    • Creating an inviting market atmosphere helps all vendors to attract customers. Therefore we have set minimum vendor hours, which are as follows:

      • Friday/Saturday: 8:30am - 7pm

      • Sunday: 8:30am - 6:30pm

    • The vendor is responsible for staffing their own booth with at least one person during those hours, and managing those employees.

    • The vendor may of course choose to extend these operating hours if they wish. The convention hall is open from 8am-11pm.

  • Rental and Refund

    • The vendor agreement will include one or two tables, two chairs per table, a table cloth, pipe and curtain (on request only), and one or two vendor badges. (Badges are only needed to play in an event.)

    • Additional badges or access to electricity can be purchased along with your table.

    • Payment will be collected by May 15th, 2024. Refund policies are as follows:

      • Before 5/15: 95% refund

      • 5/15 - 6/28: 50% refund

      • 6/28 - 7/5: 25% refund

      • Day of convention: no refunds will be issued

  • Set Up and Tear Down

    • The convention hall opens at 6 AM and vendors will be able to set up at that time on opening day. The convention will close down on Sunday at 8 PM and vendors will be expected to have removed their belongings by then.

  • Safety

    • KantCon is a fun convention and safety is one of our highest priorities. Vendors are expected to take safety into consideration when setting up displays, setting up and tearing down, and conducting their business. Anyone who creates unsafe conditions will be asked to correct the safety risk and those who do not correct the risk will be asked to leave.

  • Display

    • KantCon attendees love to see the creativity of our vendors, but it should not interfere with the gaming experience or safety of attendees.

    • The vendors may:

      • Hang signs or small items from pipe & drape (if available)

      • Bring their own tables and displays

      • Change the orientation of tables/displays within their allotted space

    • The vendors may not:

      • Place anything on the walls

      • Play music or audio

      • Use flashing lights, or digital presentations with flashing images

      • Obstruct the flow of traffic around their booth or in ailes

  • Electricity​

    • A limited amount of outlets up to 5 Amps will be available for purchase by Vendors. Vendors will need to provide their own power strips and extension cords, which will need to be taped down for safety reasons.​

    • In the event a fuse is blown, any fees incurred by KantCon will be passed on to the vendors.

  • No Giveaway Food

    • OPCC policies state that the vendors are not to have open giveaway foods unless they are individually wrapped.

  • Security

    • KantCon will be providing a safe location for the sales of your merchandise during the convention; however, highly sensitive items, such as cash boxes, should be kept by the vendor in a secure location.

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