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Exhibitor Agreement

Updated 10/12/2026
​General Terms and Conditions

  • All Exhibitors must also agree to our Code of Conduct.

  • Sales Tax

    • The exhibitor is responsible for paying all sales taxes associated with their sales.

  • Liability/Hold Harmless

    • The exhibitor will assume all risk and hold harmless KantCon, the Overland Park Convention Center, and all parties associated with KantCon including other exhibitors, and any agents thereof. The exhibitor assumes legal responsibility for claims, damages, and liabilities while using the Overland Park Convention Center’s facilities.

  • Illegal Items

    • The exhibitor agrees not to sell items of an illegal nature such as, but not limited to, bootleg/pirated products, age restricted items to minors, and other restricted products.

    • In the event the products and services are illegal or in the event any exhibitor violates any law, rule, or regulation, KantCon reserves the right to remove any exhibitor from the show, and may retain any fees paid, as liquidated damages, and not as a penalty.

  • Hours and Staffing

    • Attendees should be confident about when they can purchase items. Additionally, creating an inviting market atmosphere helps all exhibitors to attract customers. Therefore we have set core exhibitor hours, which are as follows:

      • Thursday: 1pm - 7pm

      • Friday: 9am - 7pm

      • Saturday: 9am - 7pm

      • Sunday: 9am - 3pm

    • The exhibitor is responsible for staffing their own booth with at least one person during those hours, and managing those employees. Small breaks for food, bathroom, or other personal business are, of course, allowed.

    • The exhibitor may choose to shorten these hours for any reason, but must inform the Exhibitor Coordinator during sign-up. We will list the exhibitor’s requested hours alongside their description on our website and digital Event Book.

    • The exhibitor may of course choose to extend these operating hours if they wish. The convention hall is open from 8am-11pm.

  • Set Up and Tear Down

    • The convention hall opens at 8 AM on Thursday and vendors may begin setting up at that time. The convention will close down on Sunday at 8 PM and vendors will be expected to have removed their belongings by then.

  • Rental and Refund

    • The exhibitor booth will include one or two tables, two chairs per table, one or two table cloths, and one or two exhibitor badges. (Badges are only needed to play in an event.)

    • Additional badges and access to electricity can be purchased along with your booth.

    • Access to pipe and drape is limited and based on location of the booth.

    • A down payment of $60 is required to reserve a booth. Booths will not be considered reserved until this payment is received and may be given to other exhibitors.  This payment is refundable according to the policy below.

    • Final payment will be collected by May 31st, 2027. Refund policies are as follows:

      • Before 5/31/27: 95% refund

      • 5/31/27 - 6/20/27: 50% refund

      • 6/21/27 - 7/28/27: 25% refund

      • After the convention opens no refunds will be issued

  • Safety

    • KantCon is a fun convention and safety is one of our highest priorities. Exhibitors are expected to take safety into consideration when setting up displays, setting up and tearing down, and conducting their business. Anyone who creates unsafe conditions will be asked to correct the safety risk and those who do not correct the risk will be asked to leave.

    • The exhibitors MAY:

      • Hang signs or small items from pipe & drape (if available)

      • Bring their own tables and displays

      • Change the orientation of tables/displays within their allotted space

      • Sell legal items of mature theme, provided they are not displayed within easy reach of minors

    • The vendors MAY NOT:

      • Place anything on the walls

      • Play music or audio

      • Use flashing lights, or digital presentations with flashing images

      • Obstruct the flow of traffic around their booth or in aisles

  • Electricity

    • A limited number of outlets up to 5 Amps are available to certain booth locations. Exhibitors will need to provide their own power strips and extension cords, which must be taped down for safety reasons.​

    • In the event a fuse is blown, any fees incurred by KantCon will be passed on to the exhibitors.

  • No Open Giveaway Food

    • OPCC policies state that the exhibitors are not to have giveaway foods unless they are individually wrapped.

  • Security​

    • KantCon will provide a safe location for the sales of your merchandise during the convention; however, highly sensitive items, such as cash boxes, should be kept by the exhibitor in a secure location.​

​Generative AI and Disclosure

  • Our Approach

    • KantCon is building a respectful and inclusive community where creators and attendees support one another, even when they disagree. We believe attendees should be able to make informed choices about what they buy. Therefore we ask exhibitors to be open about when generative AI was used to create the products they sell and the materials they display.

    • Using generative AI is not, by itself, a violation of this agreement. Failing to disclose it, or misrepresenting how a work was made, is.

  • What Counts as Generative AI

    • For this agreement, "generative AI" means any tool that creates new images, text, audio, designs, or other content from prompts or other input.

    • Standard digital illustration and editing tools that do not generate new content, such as brushes, filters, color adjustment, and selection tools, are not generative AI.

    • Standard writing and editing tools that do not generate new content, such as spelling and grammar checkers, dictionaries, thesauruses, and formatting tools, are not generative AI.

    • Features within editing software that create new content, such as generative fill or AI image expansion, are generative AI, even when used inside an otherwise standard tool.

  • Original Work

    • Exhibitors selling their own art, writing, games, or other creative work agree to clearly label any item that includes generative AI content.

    • Labels must be visible to the buyer before purchase, whether on the item, its packaging, its price tag, or a sign placed beside it. A label such as "Made with AI" or "AI-assisted" is sufficient.

    • The exhibitor may not describe AI-generated items as handmade, hand-drawn, AI-free, or similar. Misrepresenting how a product was made violates consumer protection law and falls under the Illegal Items section of this agreement.

  • Resold Merchandise

    • Exhibitors who primarily resell products made by others are not expected to research the origin of every item they carry.

    • If the exhibitor knows, or becomes aware, that a product includes generative AI content, the exhibitor agrees to label it as described above.

  • Signage and Displays

    • The same standard applies to booth signage, banners, flyers, business cards, and any other materials displayed at the booth.

    • Generative AI content may be displayed if it has been reviewed by a person and carries a brief notice of AI use.

    • Anything displayed at KantCon reflects on the convention. KantCon may ask an exhibitor to label, remove, or replace any display that is misleading.

  • Showing Your Work

    • If a question is raised about an item, the exhibitor may be asked to show how it was made. Whenever possible, this should be shown in person at the booth upon request.

    • KantCon accepts a range of evidence, and no single item is required. Examples include sketches, thumbnails, and drafts; layered or versioned source files opened on a device at the table; photos of physical work or work in progress; reference materials; and demonstrating the technique at the table.

    • We understand that not every exhibitor will have each of these, especially for older work.

    • Reporting Concerns

    • Attendees and exhibitors may report a concern using the AI Concern Form. Concerns raised in person will be respectfully directed to the form so that every report is collected and tracked.

    • Reports should include the booth, the item, and a photo if possible. Photos are helpful but not conclusive.

    • A report alone is not proof. Visual oddities or inconsistencies alone are not enough, since they may be deliberate creative choices, such as parody.

  • Enforcement

    • First occurrence: the exhibitor will receive a written warning by email or text, which may accompany a verbal conversation. The warning will name a deadline to label the item, remove it, or provide documentation of original work.

    • If the issue is not corrected by the deadline, the exhibitor will be asked to remove the items in question or leave the show, as described under Illegal Items, and KantCon may retain any fees paid.

    • An exhibitor who knowingly claims an item is free of AI when it is not may be asked to leave without a prior warning.

    • Second occurrence at a future KantCon event: the exhibitor will not be permitted to exhibit for one year.

    • Third occurrence: the exhibitor will not be permitted to exhibit at future KantCon events.

    • KantCon will consider whether the exhibitor acted in good faith, such as a reseller who was unaware, and how the exhibitor responds to a request. We believe in second chances, and final decisions remain at KantCon's discretion.

  • An Evolving Policy

    • Generative AI is changing quickly. KantCon will review this section each year and may update it as we learn what works best for our attendees and exhibitors. Changes will take effect at the next registration cycle.

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