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VEndor Agreement

Updated 11/28/2024

  • Sales Tax

    • The vendor is responsible for paying all sales taxes associated with their sales.

  • Liability/Hold Harmless

    • The vendor will assume all risk and hold harmless KantCon, the Overland Park Convention Center, and all parties associated with KantCon including other vendors, and any agents thereof. The vendor assumes legal responsibility for claims, damages, and liabilities while using the Overland Park Convention Center’s facilities.

  • Illegal Items

    • The vendor agrees not to sell items of an illegal nature such as, but not limited to, bootleg/pirated products, age restricted items to minors, and other restricted products.

  • Hours and Staffing

    • Attendees should be confident about when they can purchase items. Additionally, creating an inviting market atmosphere helps all vendors to attract customers. Therefore we have set core vendor hours, which are as follows:

      • Thursday: 1pm - 7pm

      • Friday: 9am - 7pm

      • Saturday: 9am - 7pm

      • Sunday: 9am - 5pm

    • The vendor is responsible for staffing their own booth with at least one person during those hours, and managing those employees. Small breaks for food, bathroom, or other personal business are, of course, allowed.

    • The vendor may choose to shorten these hours for any reason, but must inform the Vendor Coordinator during sign-up. We will list the vendor’s requested hours alongside the vendor’s description on our website and digital Event Book.

    • The vendor may of course choose to extend these operating hours if they wish. The convention hall is open from 8am-11pm.

  • Set Up and Tear Down

    • The convention hall opens at 8 AM on Thursday and vendors may begin setting up at that time. The convention will close down on Sunday at 8 PM and vendors will be expected to have removed their belongings by then.

  • Rental and Refund

    • The vendor agreement will include one or two tables, two chairs per table, one or two table cloths, and one or two vendor badges. (Badges are only needed to play in an event.)

    • Additional badges, access to electricity, and/or pipe and curtain can be purchased along with your booth.

    • A down payment of $50 is required to reserve a booth. Booths will not be considered reserved until this payment is received and may be given to other vendors.  This payment is refundable according to the policy below.

    • Final payment will be collected by May 15th, 2024. Refund policies are as follows:

      • Before 5/15: 95% refund

      • 5/15 - 6/19: 50% refund

      • 6/19 - 6/26: 25% refund

      • Day of convention: no refunds will be issued

  • Safety

    • KantCon is a fun convention and safety is one of our highest priorities. Vendors are expected to take safety into consideration when setting up displays, setting up and tearing down, and conducting their business. Anyone who creates unsafe conditions will be asked to correct the safety risk and those who do not correct the risk will be asked to leave.

    • The vendors MAY:

      • Hang signs or small items from pipe & curtain (if available)

      • Bring their own tables and displays

      • Change the orientation of tables/displays within their allotted space

      • Sell legal items of mature theme, provided they are not displayed within easy reach of minors

    • The vendors MAY NOT:

      • Place anything on the walls

      • Play music or audio

      • Use flashing lights, or digital presentations with flashing images

      • Obstruct the flow of traffic around their booth or in aisles

  • Electricity

    • A limited number of outlets up to 5 Amps are available to certain booth locations. Vendors will need to provide their own power strips and extension cords, which must be taped down for safety reasons.​

    • In the event a fuse is blown, any fees incurred by KantCon will be passed on to the vendors.

  • No Open Giveaway Food

    • OPCC policies state that the vendors are not to have giveaway foods unless they are individually wrapped.

  • Security​

    • KantCon will provide a safe location for the sales of your merchandise during the convention; however, highly sensitive items, such as cash boxes, should be kept by the vendor in a secure location.​

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